SMTP Servers are excellent communicative platforms.

SMTP server also known as simple mail transfer protocol is an internet platform for transmission of emails. Today SMTP servers are widely used across the globe. Email servers and different other mail transferring mediums make use of SMTP for sending and receiving of messages. However, client-mail applications primarily rely on SMTP server. These are smart servers designed with features send mail messages at lightening fast speed and believe me they don’t make the slightest error while sending a mail. The mails go hit the right destination at the right time. These servers are specially designed and are best for emailing applications. Advancement of technology has given birth to a host of new ideas and technical solutions, and the simple mail transfer protocol system is no exception to this fact. This is a super-fast technology grabbing control over the internet media. 

We have now entered a world where technological developments to facilitate better and faster communication have become a widespread concept. Imagine even a few decades ago we had to depend on the manual ways to reach a message or a letter. Now situations have bettered ever since the arrival of the internet. Now sending a mail to desired destination takes place in a matter of seconds. The SMTP server allows you to carry on with your business level communication in a butter-smooth manner. These advanced servers enable faster and smarter sending and receiving email facilities for the user.

 

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However, the process of installing this special server involves a lot of activities which need to be handled with care. At first you need to take note of the features to be installed. Yes you have to abide by the fundamentals to install the simple transfer protocol system. First of all you need to determine if the host is properly rendering its services or not and then connect the port with a specific domain. Remember the date and time settings would be shown. Once you see the correct time and date in your monitor you are assured of the fact that the SMTP Server has been rightly fitted. You can even fit one to your personal computer. All email programs can be conducted with the SMTP system.

Computer 101: Do a PRO-Active Computer Maintenance Approach.

Do a PRO-Active Computer Maintenance Approach, what, how to you do that well in simple terms, if you are a computer technical support at your work places or just happen to own one of things called a computer then you can do a pro-active approached in maintaining your computer.  Do not wait for your computer to show sign of problems. Most of the times doing a preventive maintenance in any machine is more effective than solving or trouble-shooting the problem itself. But I do not have the necessary tools to that? Well that not true especially for windows based system. Practically speaking it has all the tools you will ever need to do preventive maintenance. I will not go into details with those tools because I have already blog about each one of them.

The things that I am suggesting here is that you as a computer technical support needs to change the habit of waiting for the problems to show up before acting on it.  But most problems a computer could have is a result of the user of that computer not using the computer properly. Like downloading almost anything on the web from music, to files to picture and going from one website to another. Then when their computer has problem as a result of that usage they always will shout that their computer has a bug on it. To combat this you need to educate all the people in your work places regarding the harmful effects uncontrolled web surfing or downloading. It really pays to educate the workforce to make them aware of the danger they face when they surf the web and click on emails that are suspicious.

Speaking of email that are suspicious, you as the guy who knows not to click emails like that should always educate your co-workers about the risk of opening emails that they believe came from an unknown source. For clicking on this kind of emails will always result in a virus infecting the computer where it has been opened and will spread on the network where that computer is connected locally. But they always say that their computer has an anti-virus to deal with virus. This is also another dangerous mind set. Because not all anti-virus can protect the computer from unwanted malicious program that tries to enter the computer via emails. Again to combat these make sure you explain the real world truth running a programs via clicking and email ink is very-very dangerous even if the computer has an anti virus installed.  

Also educate them on what to do if they suddenly receive an email that came from an unknown source even if the email tell them to click  on the link because they have won a very large sum of money and needs to be verified. These are the kinds of line that most of us get our computer infected. Another is just using a simple message lines like from your love ones you now follow by click the link to see the message send to you. Educate them by saying if your love ones sent you a message would it be more special is he or she just email it clearly to you rather than telling you to click on the link. For male part of the workforce sometime it is very easy to have them click on the link jus by saying free nude picture of a known celebrity they know. Yup one of the most common trick for male person to click is using the word free nude picture, that really gets the adrenalin flowing. Then after clicking the link the virus or malware gets activated and your computer is now infected. Sadly even the anti-virus installed is now been disabled by the action of clicking the link.

To be pro-active is to educate the user who uses the computer. Educating them will take time and effort but the result is very rewarding and productive. Remember knowledge is power, the more they now things or stuff the better it is for them to always on guard and the more better for you as a  computer technical support because your work will be more productive and beneficial for all. 

How about you any pro-active ways that you want to share?

10 Reasons People Still Fax Documents

This Article is a guest post from Ms. Coleen of  Phonetvinternet.com and here is the link from the original article located at 10 Reasons People Still Fax Documents

It would seem that with the ever-changing, ever-improving advancements in the digital and web technologies that the fax machine would be reverently retired in the business world; and that the familiar dial, whine and screech would be absent from a modern-day office setting. This, however, is surely not the case and the fax machine is certainly as vital an office asset as it has always been. Here’s a few reasons why this tool has retained its value and withstood the competition of the digital, internet rule:

1. Hard Copy – The faxed documents are received and presented in a tangible, physical form and are an exact replica of that which was sent.
2. Safe from Manipulation – Being an exact replica of a physical, tangible form, they cannot be digitally manipulated or altered via the faxing process.
3. Single format – Fax machines understand one another–If you forward digital copies via the internet, the recipient must have the identical software that the sender utilized in the document’s creation. Otherwise, the received copy may be corrupted or unreadable. The fax machines always ‘speak’ a common language, and there is never a threat of corruption.
4. Direct connect – A fax machine utilizes one direct, dedicated source to another direct, dedicated source so the possibility of a communication detour is nil.
5. Secure connection – When sending documents via e-mail (internet) there is always the possibility of a document being hijacked, modified or diverted. Fax machines are dedicated, again, from one single source to the other.
6. Virus proof – E-mails may be confounded with a virus or cookie that is unwanted. A fax machine is the most secure means of sending documents.
7. No data limit – There may be size limitations determined by an e-mail program that prevent an entire document from being transported via the internet. A fax machine is not limited by the size of the document being sent.
8. Time Stamp – The faxed copy possesses a time stamp that cannot be altered or manipulated, thus verifying the precise date and time in which a document was received.
9. Verifiable signatures -While some contracts may only require a ‘digital signature’ the predominance of the business and legal community still require and authentic, hand-scribed signature in order to validate a contract. In such cases, a hard-copy fax is the only acceptable means of communicating and documenting this type of signature.
10. Record of delivery – Unlike some e-mail programs, a fax machine will prompt the user—and record–that the fax had been received by the desired party and that there was no interruption in the communication.

However antiquated this technology may seem to be, in contrast with the digital offerings available today, it still cannot be dethroned as the medium of choice in the business community, where the authenticity and timeliness of documentation is mandated.

This Article is a guest post from Ms. Coleen of  Phonetvinternet.com and here is the link from the original article located at  10 Reasons People Still Fax Documents